Frequently Asked Questions
on Managed IT Services and Support Cost

There are three core components to most business network environments. They include servers, workstations (desktop or laptop), and network infrastructure. To minimize downtime and keep your business running securely, you need to proactively monitor and manage all three components. Each business is unique and we provide the cost after we do a network security assessment.

For server management and application, the cost will depend on the following factors, but not limited to, server type (on-premise or cloud virtual machines or hosted applications), applications running on the server or cloud, and the features you like us to handle. For example, server coverage ranges from monitoring and alert, patch management and software updates, unlimited remote remediation, onsite support, backup and disaster recovery, or the number of servers under the support plan. We support Cloud Application like Office 365 or Google Workspace as part of eSudo's Proactive IT Service plan.

For workstation management, the cost will depend if you want coverage for remote support or help desk, onsite support, applications running the computer, number of computers under the support plan, age and condition of the computers, and if 24/7 coverage is needed.

For network management, this includes support for firewall network security, VPN (remote access), Internet router, wireless devices, and network switches. The cost depends on the complexity of network environment and setup, single site or multiple sites, security requirements, device warranty, and vendor support, and device make/model.

Quite simply, we invest two or three times more money into hiring and training high-quality service engineers. In fact, our system engineers and technicians are required to go through 60-80 hours of training in-house and on-site shadowing another senior engineer before they are permitted to touch any of our clients’ networks and invest over 120 hours of training per year on average not only in technical areas, but also in customer services, communications and company standards or processes.

We also hire more technicians per client than the average IT provider, which gives them the ability to invest more time on serving each client rather than being pressured to implement a quick fix and then rush onto the next client to maximize profitability. Combine this with the hundreds of thousands of dollars eSudo invest into enterprise system management tools and you have a very powerful support model.

We also have worker comp. for our employees, general liability insurance, and error & omission insurance for our business coverage. See below for more details.

All of these costs more, but we made a decision a long time ago that we would rather explain our price once, to our new clients, rather than apologize for poor service forever. But we think our clients say it best, please see the testimonials page.

Today, ransomware is a major concern for anyone connected to the Internet. To protect our customer data and keep their computer safe, we have included the essential security options in our managed services:

  • Endpoint Protection (Antivirus/Malware)
  • Email Spam Filtering
  • Managed Firewall (UTM)
  • Data Backup for documents and folders
  • Operating System Software Update and Patches
  • Application Patch management (e.g., Office suite, CRM, Acrobat, QuickBooks)

For additional security and protection, we also recommend the following add-on options:

  • Advanced Email Threat Protection
  • Dark Web Scan
  • Security Awareness Training
  • Endpoint Detection and Response
  • Two-Factor Authentication for Application (e.g., email, remote desktop or terminal server)

No one can guarantee that you will never have any technical problems or downtime. However, we will guarantee you will see a significant drop in the number of problems you experience and a dramatic improvement in the speed, performance, and reliability of your system. Example: after one of our new customers signed on to our Cloud Care solution, IT request tickets dropped from 50 (monthly average) to 5. If you are a Cloud Care client, we will resolve any managed computer network problems without billing you additional fees.

We request that clients sign up for a 12-month commitment to allow us to allocate the appropriate resources (includes but not limited to hardware, software, and technical expertise) to your account. However, for first-time contracts, you will have 90 days to determine whether this program works for you or cancel without early termination fee.

Depending on the support plan, our pro-active maintenance and monitoring plan for all covered or managed equipment, operating systems and applications:

  • Patch Management and Service Pack updates
  • Anti-Virus and Anti-malware management, updates and remediation
  • Manage backups and restores
  • Disk and memory optimization
  • Manage user accounts
  • Manage network and Internet connectivity
  • Manage Firewalls, Routers and Switches

Remote Help Desk, and On-site Service for all covered equipment, operating systems and applications:

  • Servers, Desktops, Laptops, Firewalls, Routers, Wireless Access Points and Switches
  • Microsoft Windows 10 Pro Desktop Operating Systems
  • Microsoft Office 2016, 2019 and Office 365 (Outlook, Excel, Word, PowerPoint)
  • Microsoft Windows Server 2012, 2016 and 2019
  • Microsoft Exchange Server 2016 and 2019
  • Microsoft SQL Server 2005, 2008 and 2012
  • Apple MacOS, iPhone, and iPad

Vendor Management Services - we will manage all of your infrastructure vendors, allowing you and your staff to focus on your business, not your vendors. Anytime there is a problem with a device or line of business application services by a vendor we manage for you, all it takes is one call to us, and we take it from there. eSudo will then work the problem to resolution with the vendor. We will even schedule any on-site visits by the vendor, and oversee the successful remediation of the issue at hand.

  • Broadband Internet Vendors or ISP
  • Phone Service Vendors
  • Phone Equipment Vendors
  • Copier/Fax/Scanner/Document Management Vendors
  • Line of Business Application Vendors or third-party software (i.e., AutoCAD, QuickBooks, Foundation Software, OnCenter Take-Off)
  • Hosted Website/Domain Registration Vendors (i.e., GoDaddy, Network Solutions)

Examples of items that are not covered under our Flat Rate service plans include the setup of new hardware or new hire, office relocation, the cost of software licensing or renewal or upgrade fees, network cabling or wiring, or the cost of any third-party vendor or manufacturer support or incidental fees. Whenever the potential arises for additional fees outside of our Flat Rate, you will always be notified in advance for approval.

Yes, we can provide you customers references.

Here are the reasons why our customers can count on us:

  • Proven Track Record: We have been building our loyal customer base since 2001 in an industry where IT firms come and go. Our customers, vendors, and employees stay with us because we build and value long term relationships with them. With operations all over the San Francisco Bay Area, eSudo provides reliable IT support to Northern CA-based businesses and non-profits. We’re big enough to offer the facilities, services, and expertise you expect and small enough to provide the support and attention you deserve.
  • People and Process: Over the last 18+ years, we have created and have adopted a proven process to ensure success in our operations and have trained our people to follow our proven process to provide consistent results for our customers.
  • Quality: We do not sell what we have not used or have tested. We recommend industrial and commercial grade products for small businesses to provide uptime and reliability for our customers.
  • Quick Response: Emergency or urgent response time is two hours or less guaranteed. If there are any urgent requests that cannot be resolved remotely, our technician will be dispatched to go onsite on the same day.
  • One Stop Shop: We handle all aspects of your IT including hardware, software, cloud services, Internet provider, and more. We will help you manage the vendors and be your single point of contact for any issues.
  • Insurance: We will maintain insurance throughout the term of services in the form of Commercial General Liability Insurance for an amount no less than $1,000,000 and Errors and Omission Insurance for an amount no less than $1,000,000. eSudo can deliver a Certificate of Insurance to you upon requests.

We can take care of all of your business needs, using technology solutions to reduce your costs, increase your revenue and mitigate your business risks. Some examples of these solutions are:

  • Internet Services Provider
  • Disaster Recovery and Business Continuity Planning to mitigate your risks in the event of Disaster
  • High availability solutions such as Co-location Services for your critical systems
  • Cloud Services on Amazon AWS and Microsoft Azure

If you still have more questions, please visit our website at to read about the additional services, case studies or success stories and industry solutions.

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